On an ongoing basis, data stewards within the organization, principally IT, are responsible for keeping corporate data secure and private.
Collectively, information privacy policies are important to IT, compliance officers, and others in the business because if customers/clients inform the company that they do not want their personal information collected or shared, companies must abide by these decisions; data on these individuals can’t be sold or distributed to others.
In organizations where customer/client data is extremely sensitive, such as in insurance, financial services, and healthcare, workers must practice privacy protections so that information is not inadvertently shared.
How to use these policy guidelines
Who should be involved
- The data steward of corporate information
- The administrative arm of the company that ensures that the company is current and compliant with privacy regulatory guidelines
- Legal staff, which is current on legislated law and on recent privacy case law and should always provide input into and perform due diligence on privacy drafts or revisions before they are enacted
- Third-party business partners who might want to use your customer information for marketing or research but must understand the limits of the information you can give them
Adjunct staff business functions/contractors who need to access sensitive information because it directly affects their ability to do their jobs (e.g., a ‘guest’ surgeon requires access to a patient’s medical history in preparing for a delicate operation).
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